Positions represent job openings in your organization. Each position can have multiple candidates, custom reference questions, and tailored settings.
To create a new position, click the New Position button on your dashboard. You will need to provide:
The title of the position (e.g., "Senior Software Engineer", "Marketing Manager"). This helps identify the role throughout the platform.
Paste the full job description. Reffem's AI analyzes this to understand the role's requirements, responsibilities, and skills needed. This context enables more relevant reference questions.
You can also add a Job Requisition ID (for tracking) and Department to help organize positions. These fields are optional but useful for larger teams.
Instead of copying and pasting, you can upload a job description file. Reffem supports PDF, Word (.docx), and text (.txt) files up to 5MB. The text will be automatically extracted.
After you save a position, Reffem's AI automatically generates reference questions tailored to the role. These questions are based on:
You can edit the AI-generated questions to match your specific needs. Click Edit Questions on any position to:
Keep questions open-ended to encourage detailed responses. Avoid yes/no questions. The AI will naturally ask follow-up questions during the interview to gather more context.
Each position has configurable settings that affect how reference checks are conducted:
Set how many references are required for each candidate. The default is 3, but you can adjust this between 1-5 based on your needs. Candidates must provide at least this many references to proceed.
Manage the lifecycle of your positions:
Accepting candidates
Temporarily halted
Position filled
Not yet published
From the Position View on your dashboard, you can manage all your positions:
Update title, description, questions, or settings anytime
Create a copy to use as a template for similar roles
Remove positions you no longer need (also deletes candidates)